2026 Exhibitor Information & Floorplan

For Exhibitors:

MOVE-IN DATE

Tuesday, September 8 between 6:00 p.m. – 8:00 p.m. or Wednesday, September 9 between 7:00 a.m. – 8:00 a.m.

TAKE-DOWN DATE

Thursday, September 10 at 3:15 p.m.
*please note we invite exhibitors to stay Thursday evening and attend the Thursday night dinner (included in your registration). Please indicate on the registration form if you intend on attending.

EXHIBIT HOURS
The exhibit hall will be accessible throughout the conference; however, the following times are when delegates will be actively encouraged to visit the exhibit area as part of the official program:

Wednesday, September 9

8:30 a.m. – 10:00 a.m. – Breakfast & Registration
Light refreshments will be available in the exhibit hall to encourage attendees to visit and connect with exhibitors.
12:30 p.m. – 1:-00 p.m. – Lunch Buffet Traffic (lunch runs from 12:30-1:30 p.m.)
Lunch buffets will be located in the exhibit hall, with seating in a separate room. Delegates are encouraged to connect with exhibitors as they make their way to the buffet line. Exhibitors are also encouraged to join delegates for lunch and take advantage this networking opportunity.
2:30 p.m. – 3:00 p.m. – Refreshment Break in Exhibit Hall
5:10 p.m. – 6:30 p.m. – President’s Reception in Exhibit Hall – this has historically been very busy!

Thursday, September 10

8:00 a.m. – 8:30 a.m. – Breakfast Buffet Traffic (Breakfast runs from 8:00-8:45 a.m.)
Breakfast buffets will be available in the exhibit hall, with seating in a separate room. Exhibitors are encouraged to join delegates for breakfast and continue networking.
10:00 a.m. – 10:30 a.m. – Refreshment Break
12:40 p.m. – 1:00 p.m. – Lunch Buffet Traffic (Lunch runs from 12:40-1:45 p.m.)
As with Wednesday, the lunch buffets will be in the exhibit hall, with seating located elsewhere. Delegates are encouraged to connect with exhibitors as they make their way to the buffet line. Exhibitors are also encouraged to join delegates for lunch and take advantage this networking opportunity.
2:45 p.m. – 3:15 p.m. – Refreshment Break and Draw
Should you have a prize draw at your exhibit table (exhibitors are responsible for their own prize, bowl, and accepting business cards at their booth), a draw will be held during this time. An Ontario East representative will go from booth to booth and help announce the winners.

Reminder of Exhibit entitlements:

10’ wide x 10’ deep booth (please note booths 34-37 are 10 ft x 8 ft deep. You will be advised of this in advance)
One exhibitor registration for each booth. This nametag is your admission ticket to the Wednesday lunch, President’s Reception, Thursday Breakfast, Thursday lunch, Thursday Dinner, and all refreshment breaks during exhibit times.
Side and back drapery
One 6’ skirted table
Two chairs
One electrical outlet

Looking for more? Exhibitors can order from the below form if you are looking for additional material for your booth:

BOOTH ORDER FORM URL: https://advantageav.com/?page_id=793

PASSWORD: OEMC_2026!

REMINDER: The Exhibit Hall is carpeted.

SHIPPING DETAILS

The venue has indicated that they prefer to receive materials between August 31st until September 4^th and to use the attached label (linked below).

OTTAWA CONFERENCE & EVENT CENTRE

200 Coventry Road | Ottawa, ON | K1K 4S3

ONTARIO EAST MUNICIPAL CONFERENCE

BOOTH NAME/ BOOTH NUMBER IF CONFIRMED:

Attention to: Marcella Ansieta

Please note the Ottawa Conference & Event Centre does not facilitate outgoing shipping of any kind. Exhibitors are responsible for bringing their own return labels and coordinating pickup directly with the couriers. If this is not arranged, whatever is left behind will be placed in lost and found for 30 days or until a courier comes by to pick it up.